Accounting Clerk

Accounting Clerk

Location: Naples, FL (in office)

Department: Accounting / Administration

Reports To: Director of Accounting and Law Firm Administration

Employment Type: Full-Time

Position Summary

Musca Law, P.A. is seeking a highly organized and detail-oriented Accounting Clerk to support the daily financial operations of our growing law firm. This position is responsible for accounts payable, accounts receivable support, account reconciliations, financial recordkeeping, vendor management, and administrative accounting functions. Flexibility to multitask and pivot when necessary.

Essential Duties and Responsibilities

Accounts Payable

• Receive, review, and process vendor invoices.
• Verify proper approvals and coding before payment.
• Prepare and process vendor payments via check, ACH, or approved payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, W-9s, and payment documentation.

Accounting & Financial Operations

• Perform bank, credit card, and general ledger reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain organized accounting records and supporting documentation.
• Support preparation of reports for management and external professionals.
• Assist with audits, compliance reviews, and regulatory reporting.

Administrative Support

• Support the Director of Accounting and Law Firm Administration with special projects.
• Track and organize financial and operational documentation.
• Maintain filing systems and accounting records.
• Coordinate with attorneys, staff, vendors, and external service providers as needed.

Qualifications

Required

• Minimum 5 years of accounting, accounts payable, accounts receivable, bookkeeping, or related experience.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• QuickBooks Online
• Understanding of basic accounting principles and financial processes.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.

Preferred

• Experience in a law firm or professional services environment.
• Bilingual (English/Spanish) a plus.

Knowledge, Skills & Abilities

• Ability to manage confidential and sensitive information.
• Strong problem-solving and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize competing deadlines and work independently.
• Professional demeanor and customer service mindset.
• Commitment to accuracy, accountability, and teamwork.

Benefits

• Competitive compensation
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) with company-sponsored options
• Professional development opportunities

Additional Requirements

• Successfully pass a background check.
• Ability to maintain confidentiality regarding employee, client, and firm financial information.