Administrative and Event Assistant

This job was posted over 30 days ago, so it has most likely closed. See newer jobs like it.

Written by AI from the job title and company, not by Charlene Kate Events, so some details may not match this job. The employer's own page has the real description.

Job Overview

Charlene Kate Events is seeking a detail-oriented Administrative and Event Assistant to support our dynamic team in planning and executing exceptional events. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This role involves administrative support, coordination of event logistics, and liaising with vendors and clients to ensure seamless event execution.

Job Responsibilities

• Assist in planning and coordinating various events, including corporate functions, weddings, and social gatherings.
• Manage schedules, maintain calendars, and coordinate meetings among team members and clients.
• Prepare and distribute event materials, invitations, and promotional content.
• Serve as a point of contact for vendors, resolving any issues that may arise.
• Update and maintain project timelines and budget tracking documents.
• Conduct site visits and assist in venue selection and management.
• Assist with post-event reporting, including evaluations and financial reconciliation.
• Provide administrative support to the team as needed, including data entry and file management.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field.
• Minimum of 1-2 years of experience in an administrative support role, preferably within the events industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Strong interpersonal skills and a client-focused mindset.

Technologies & Tools

The Administrative and Event Assistant will utilize various technologies and tools integral to event planning and administrative tasks. This includes event management software such as Cvent or Eventbrite, project management tools like Trello or Asana, and communication platforms such as Slack or Microsoft Teams. Proficiency in these tools will enhance productivity and streamline communication within the team and with clients.

Ideal Candidates

Successful candidates will be proactive, organized, and personable, with a passion for event planning and customer service. They will thrive in collaborative environments and demonstrate the ability to work well under pressure while managing multiple tasks simultaneously. A willingness to learn and adapt in a fast-evolving industry will further distinguish them as a strong fit for Charlene Kate Events.