Administrative Assistant

Company Description Ascension Lutheran Church is a Christ-centered community where we connect, learn, and serve in the North Hills of Pittsburgh, PA. Ascension is committed to serving its congregation and surrounding neighborhoods through worship, education, and outreach. The church values hospitality, organization, and clear communication to support its ministries and community activities. Staff members work collaboratively with church leadership, volunteers, and visitors to ensure daily operations run smoothly. The environment is welcoming, mission-driven, and focused on providing a positive experience for all who engage with the church.

Role Description The Administrative Assistant is a part-time, on-site role located in Pittsburgh, PA, supporting the day-to-day operations of Ascension Lutheran Church. Responsibilities include answering phones, greeting visitors, managing calendars, and scheduling meetings and events for church staff and ministries. The role involves preparing and distributing communications such as bulletins, newsletters, emails, and notices, as well as maintaining files, records, and databases. The Administrative Assistant will handle general clerical tasks, including data entry, mail handling, ordering office supplies, and coordinating with vendors. This position works closely with pastoral staff and ministry leaders to support Sunday worship, church programs, maintain accurate membership and attendance records, and ensure an organized, welcoming office environment.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage office operations, records, and scheduling.
• Professional Phone Etiquette and Communication skills to interact effectively with staff, congregants, and visitors.
• Experience with Executive Administrative Assistance or similar roles supporting leadership and coordinating meetings.
• Proficiency with Microsoft Office (Word and Excel), Google Platform and comfort learning church-specific systems.
• High level of organization, attention to detail, and ability to manage multiple tasks and priorities.
• Reliable, punctual, and able to maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills and a courteous, service-oriented approach in a faith-based setting.
• Prior experience in an office, nonprofit, or church environment is helpful; high school diploma or equivalent required, additional education or training in office administration is a plus.