Administrative Assistant

Careerscape is recruiting on behalf of our client, a growing New York-based organization, for a full-time Remote Administrative Assistant. This entry-level role is a great launchpad for someone who loves keeping things organized and wants to build a career in office operations, supporting a collaborative team from the very start.

Day to day, you will manage calendars, inboxes, documents, and a steady stream of small requests that keep the team running smoothly. People who thrive here are dependable, detail-oriented communicators who stay calm when priorities shift, enjoy being the go-to person, and are eager to learn new tools and processes in a remote setting.

COMPENSATION

The salary range for this role is $58,000 - $82,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Manage and coordinate calendars, meetings, and appointments for team members
• Triage and respond to emails, phone calls, and incoming requests in a professional manner
• Prepare, proofread, and format documents, reports, and presentations
• Maintain accurate digital filing systems and internal records
• Schedule and organize virtual meetings, including agendas and follow-up notes
• Track and process expense reports, invoices, and basic purchase requests
• Data entry and updating of databases and spreadsheets with a high level of accuracy
• Coordinate travel arrangements and event logistics as needed
• Support cross-functional teams with ad hoc administrative projects
• Protect confidential information and uphold company policies

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 0-1 years of administrative, office, or customer service experience (internships and coursework count)
• Strong written and verbal communication skills
• Proficiency with Microsoft Office or Google Workspace
• Excellent organization and time management skills
• Comfortable with video conferencing and collaboration tools such as Zoom, Teams, or Slack
• Attention to detail and accuracy in all work
• Ability to work independently from a home office with reliable high-speed internet
• Authorization to work in the United States

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and paid holidays
• Fully remote work with flexible home-office setup
• Home office equipment or stipend
• Paid training and professional development
• Health and wellness resources
• Clear path for career growth into senior administrative or operations roles

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

Careerscape may also contact you regarding future opportunities that align with your qualifications.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.

FOR EMPLOYERS

Careerscape is a staffing and recruiting firm connecting professionals with leading employers. We fill critical roles through Direct Hire, Contract Staffing, Temporary Staffing, and Executive Search — each backed by industry-specialized recruiters. For support for your business, visit cs-recruiters.com/hire-talent/.