Administrative Assistant

Position Overview

We are seeking a polished, organized, and proactive Administrative Assistant to provide direct support to the CEO of a growing organization in Essex County, NJ.

This is a great opportunity for someone who enjoys working closely with senior leadership and managing a variety of administrative responsibilities. The ideal candidate is professional, detail-oriented, highly organized, and comfortable handling confidential information in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to the CEO
• Manage calendars, meetings, appointments, and scheduling
• Coordinate internal and external meetings
• Arrange travel, itineraries, and related logistics
• Manage correspondence, emails, phone calls, and follow-up items
• Prepare documents, presentations, reports, and other materials
• Track deadlines and important action items
• Assist with expenses, invoices, and administrative recordkeeping
• Coordinate meetings, lunches, and occasional company events
• Communicate professionally with internal and external contacts
• Maintain sensitive and confidential information
• Assist with special projects and general administrative needs

Qualifications

• 3+ years of administrative, executive support, or office coordination experience
• Experience supporting a CEO or senior-level executive strongly preferred
• Strong calendar management and scheduling skills
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Professional and confident communicating with senior leadership
• Ability to handle confidential information with discretion
• Comfortable managing changing priorities in a fast-paced environment
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Microsoft 365
• Ability to work onsite in Essex County, NJ four days per week

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits,

EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by

law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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