Administrative Assistant

Company Description Roy Whitaker, III & Associates PLLC is a professional services firm committed to delivering attentive, detail-oriented support to clients in Houston, TX. The organization values reliability, confidentiality, and strong organizational practices in its daily operations. Team members collaborate closely to ensure that client needs are handled efficiently and with care. The firm offers a structured, supportive environment where administrative staff play a key role in maintaining smooth office workflows.

Role Description This part-time, on-site Administrative Assistant role is based in Houston, TX. The Administrative Assistant will manage daily office operations, including answering and directing phone calls, scheduling appointments, organizing calendars, and maintaining files and records. Responsibilities include preparing documents, processing mail, supporting executives with administrative tasks, and assisting with client intake or follow-up as needed. The role also involves data entry, updating internal systems, coordinating meetings, and ensuring that the office environment remains orderly and well-supplied. The Administrative Assistant will interact with clients and team members, providing professional, courteous support and reliable communication.

Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills for supporting daily office operations and leadership needs.
• Candidates should possess solid Phone Etiquette and Communication skills to handle inbound calls, client interactions, and professional correspondence.
• Candidates should possess reliable Clerical Skills, including filing, data entry, document preparation, and basic record-keeping.
• Candidates should have proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools) and general computer literacy.
• Candidates should demonstrate strong attention to detail, organizational skills, time management, and the ability to handle confidential information responsibly.
• Previous experience in an administrative or office support role is preferred; familiarity with professional services or legal environments is a plus.
• A high school diploma or equivalent is required; additional training or coursework in office administration or related fields is beneficial.