Administrative Coordinator

Job Title: Inventory & Donations Coordinator

Location (city, state): Phoenix, AZ

Compensation: $21-$23

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Qualifications:

• Experience with inventory management, supply distribution, or materials coordination preferred.
• Strong organizational skills and attention to detail.
• Ability to manage inventory records, process orders, and verify incoming shipments.
• Effective communication and interpersonal skills when working with donors, volunteers, and internal teams.
• Ability to handle, transport, and organize donated materials and supplies.
• Experience training, guiding, or coordinating volunteers is a plus.
• Ability to manage multiple responsibilities while maintaining accurate records and timely follow-through.
  
  

Job Description:

Addison Group is hiring on behalf of our client for an Inventory & Donations Coordinator in Phoenix, AZ. This position supports inventory operations, supply ordering, and donation distribution for programs serving children and families. The ideal candidate is organized, dependable, and comfortable coordinating materials, maintaining accurate inventory records, communicating with community members, and supporting volunteers.

Industry: Healthcare / Nonprofit Services

Work Schedule: 8-5 M-F

About Our Client:

Our client is a healthcare organization dedicated to supporting children and families through comprehensive care and family-centered services. This role contributes to program operations by helping ensure supplies and donated items are properly managed, organized, and distributed to meet ongoing needs.

Key Responsibilities:

• Coordinate inventory activities and supply distribution across designated programs to maintain appropriate stock levels.
• Manage ordering requests for program supplies and ensure materials are available when needed.
• Update inventory records to accurately reflect incoming shipments, outgoing items, and current stock.
• Submit purchase requests, track allocated funds, and assign expenses to the appropriate accounts.
• Inspect deliveries, verify quantities, and document received items for inventory accuracy.
• Prepare and distribute supplies according to established requests and inventory guidelines.
• Organize donation logistics, including receiving, sorting, loading, transporting, and delivering donated goods.
• Welcome donors professionally and express appreciation for their contributions.
• Complete donation documentation and verify that all required information is recorded accurately.
• Coordinate with clinics and community partners to distribute surplus items where they are needed.
• Respond to donation inquiries through phone and email, arranging deliveries when appropriate.
• Train and orient volunteers on inventory and donation procedures.
• Assign tasks, provide ongoing guidance, and support volunteers to ensure daily operations run smoothly.
  
  

Perks:

• Opportunity to support programs that benefit children and families.
• Collaborative, service-oriented work environment.
• Hands-on experience coordinating inventory, donations, and volunteer activities.
  
  

Additional Details:

• This is a contract opportunity through Addison Group, working with our client.
• Candidates should be comfortable with inventory handling, supply organization, and occasional physical movement of donated items.
• Additional position details, including compensation and schedule, will be confirmed during the hiring process.
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.