Administrative Professional 1 (PN 20013538)

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Health

Agency Contact Name and Information: Hannah C. will contact you if selected for an interview.

Work Location:

246 North High Street, 1st Floor

Columbus, Ohio, 43215

United States

Compensation: $22.59/hour

Schedule: Permanent - Full Time

Work Hours: Monday - Friday; 8am - 5pm

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Administrative Support/Services

Who We Are

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The goal of the Bureau of Infectious Diseases (BID) is to prevent and control the spread of infectious diseases (e.g., foodborne outbreaks, general infectious diseases, healthcare-associated infections, influenza, meningitis, tuberculosis, vaccine-preventable diseases, waterborne outbreaks, zoonotic diseases and vector-borne diseases).

The bureau works closely with local health departments (LHDs), healthcare providers and laboratories to ensure that infectious disease reports are reviewed and investigated timely; the program provides technical expertise and coordination to LHDs, healthcare providers, laboratories and where appropriate, the general public.

What You'll Do

ODH is seeking to fill an Administrative Professional 1 position within the BID Immunization Program. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will:

• Provide coverage of BID’s main telephone lines (e.g., answers, screens and transfers inbound routine calls and emails regarding program information) and refer more complex calls (e.g., data requests) to supervisor or other appropriate authority
• Prepare, sort, route and distribute mail
• Maintain filing system
• Research requests for information and data
• Use Microsoft Office and/or other applications (e.g., Administrative Document Tracking System, Workflow Integrated System Enterprise) to produce (i.e., transcribe, format, type, and/or proofread) copies of various documents from rough written draft or dictation (e.g., manuals, publications, pamphlets/brochures, directories, forms, tables, meeting minutes, or other material of technical or confidential nature)
• Operate and monitor electronic fax and email accounts
• Input data (e.g., data submissions) into Microsoft Excel spreadsheets as submissions are received and processed
  
  

Additional Information

Normal working hours are Monday through Friday, 8:00am to 5:00pm. This is an hourly position, with a pay range of 27 on the OCSEA Pay Range Schedule.

Unless required by legislation, the selected candidate will begin at Pay Grade 27, Step 1 of the union (OCSEA) Pay Range Schedule ($22.59 per hour), with an opportunity for pay increase after six months ($23.28 per hour) of satisfactory performance and then a yearly raise thereafter.

Application Procedures

We only accept applications submitted online through this portal (careers.ohio.gov). To be evaluated for the role, your application must clearly indicate how you meet the minimum qualifications and/or position specific minimum qualifications. We cannot give credit for experience, education, or training unless it is explicitly stated in the application. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE / EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Status Of Posted Position

You may check the status of your application by signing in to your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application.

Background Check Information

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Educational Transcript Requirements

Official educational transcripts are required for all post-secondary education claimed on the application before a formal job offer can be made. Transcripts must be provided within five (5) working days of the request; failure to provide them will cause elimination from further consideration. Transcripts must be originals sent directly from the institution featuring an institutional watermark, ink stamp, or embossed stamp. Web printouts will not be accepted.ODH reserves the right to evaluate the credibility of any degree or educational institution.

Why Work For The State Of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
  
  

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above
  
  

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation

Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.