ADMINISTRATIVE SUPPORT (PART-TIME) Data Entry- Health Dept 12:30-4:30

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Job Overview

The City of Fremont is seeking a dedicated and detail-oriented individual to join our Health Department as a part-time Administrative Support Data Entry professional. This role requires the efficient handling of various administrative tasks, including data entry, document management, and clerical support, to ensure the seamless operation of departmental functions. The ideal candidate will be responsible for maintaining accurate records, supporting departmental projects, and providing excellent customer service to both internal and external stakeholders, all within the set hours of 12:30 PM to 4:30 PM.

Job Responsibilities

• Input, update, and maintain accurate data in various databases and software systems.
• Assist in organizing and managing departmental documents, files, and records.
• Provide clerical support, including typing, filing, and retrieving information as needed.
• Respond to inquiries from staff and the public regarding health department services and information.
• Coordinate and schedule appointments and meetings for department personnel.
• Assist with the preparation and distribution of reports and correspondence.
• Support departmental projects and initiatives as directed by management.

Qualifications

• High school diploma or equivalent; additional education or training in administrative support is preferred.
• Proven experience in data entry or administrative support roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
• Excellent attention to detail and accuracy in data management.
• Effective communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks efficiently.
• Knowledge of general office procedures and practices.

Technologies & Tools

The Administrative Support Data Entry position utilizes various technologies and tools, primarily focusing on Microsoft Office applications such as Excel for data management, Word for document preparation, and Outlook for communication. Familiarity with specialized health department software for data entry and management is advantageous. The candidate may also engage with electronic filing systems and databases specific to public health services.

Ideal Candidates

An ideal candidate for this position should possess a strong sense of organization and attention to detail, allowing them to manage multiple responsibilities effectively while ensuring the accuracy of data managed. They should be proactive and able to work independently, demonstrating problem-solving skills and initiative within the office environment. Excellent interpersonal skills are crucial for engaging with team members and the public, representing the Health Department with professionalism and courtesy.