Executive Assistant

IMPORTANT: PACIFIC TIME (PT) WORK HOURS REQUIRED

Applicants must be available to work Monday through Friday, 9 AM to 5 PM Pacific Time.

Please apply only if you can consistently commit to this schedule.

Please apply only if you can commit to working Pacific Time hours.

Who We Are and What We Do

100Ninjas is a fast-growing, dynamic company looking to expand our elite team of high-octane Executive Virtual Assistants. Since 2015, we’ve been thoughtfully matching clients with intelligent, tech-savvy Exec VAs who are on a simple quest to unleash human and business potential. Our Ninjas help ambitious leaders achieve their goals and be the best at what they do.

Our clients operate in a wide variety of industries and are dynamic and determined, making our Ninjas’ work vibrant, varied and important. We tailor every match, pairing skills and personality, so both client and Ninja relish the relationship.

At 100Ninjas our Exec VAs are members of a community that shares tips, offers advice, recommends tools and collaborates on projects when needed; we ALWAYS have each other’s backs. It is a warm, supportive community committed to helping each other be the best that we can be.

Working virtually offers our Ninjas autonomy, location freedom, and work/life balance. With a diverse mix of clients across a wide range of industries, including entrepreneurs, C-suite executives, investors, small businesses, and nonprofits, the role is consistently stimulating and uniquely rewarding.

You’ll support your clients in many and varied ways, including:

• Calendar/schedule maintenance
• Inbox filtering and management
• Email correspondence
• Expense tracking and categorization
• Social media support
• CRM updates
• Marketing automation (e.g., email nurtures and newsletters)
• Platform implementation (e.g., project management and CRM tools)
• Streamline operations through processes and workflows
• AI-supported workflows and content support (e.g., drafting, research, and process optimization)
• Research (vendor comparisons, speaking opportunities, image curation, and more…)
• Travel research and booking
• Event planning and coordination

...and much more. Our Ninjas are never bored!

*A BIG plus: Experience with Project Management tools, CRM platforms, Email Marketing Automation, Social Media Management, and leveraging AI to streamline processes and support day-to-day execution.

From the moment you join the 100Ninjas team, you’ll receive the support, resources, and guidance you need to succeed. And because our Exec Virtual Assistants work one-on-one with clients, you’ll develop strong and fulfilling client relationships.

To join our Ninja team, you are someone who is:

• Computer savvy and able to learn quickly
• A stellar communicator; in writing and speaking
• Naturally proactive and project a professional, confident presence
• Excellent at time management with a strong ability to prioritize 
• Honest, resourceful, and highly motivated
• Frequently smiling, even when there is no one else in the room
• Available 9:00am to 5:00pm Monday – Friday, -> Currently hiring for PST

Our Ninjas are the bedrock of our business. If this sounds like a professional community you’d like to be a part of–please reach out. We can’t wait to hear from you.

100Ninjas is an equal-opportunity employer. We strongly encourage applications from all well-qualified candidates, regardless of race, national origin, religion, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. We believe a diverse workforce makes our business stronger.

Here to make things easier,

100 Ninjas, LLC