Executive Assistant, Alliance Development, Policy and Advocacy Communications - Remote Hybrid (Washington DC)

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Job Overview

The Executive Assistant for Alliance Development, Policy and Advocacy Communications at the American Cancer Society will play a pivotal role in supporting senior leadership by managing executive schedules, coordinating communications, and facilitating cross-departmental collaboration. This position is essential for enhancing the operational efficiency of the team, ensuring smooth workflow while handling sensitive information with discretion. The Executive Assistant will also represent the organization in communications and engagements with external partners, enhancing the mission and objectives of the American Cancer Society.

Job Responsibilities

• Provide high-level administrative support to the leadership team, including scheduling meetings, managing calendars, and preparing briefing materials.
• Coordinate logistics for conferences, meetings, and special events, ensuring all details are meticulously managed.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Assist in the preparation of reports and tracking of key performance indicators for policy and advocacy initiatives.
• Act as a liaison between departments, fostering open communication and facilitating collaboration on projects and initiatives.
• Manage confidential information with integrity and professionalism, adhering to organizational policies.
• Perform research and gather relevant data to support advocacy efforts and policy recommendations.
• Maintain an organized filing system of important documents and electronic records.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of executive-level administrative support experience, preferably in a non-profit or healthcare environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong written and verbal communication skills, with an ability to present information clearly and professionally.
• Demonstrated ability to manage multiple priorities and tasks in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and as part of a collaborative team.

Technologies & Tools

The Executive Assistant will utilize a range of technologies and software, including but not limited to Microsoft Office Suite, project management tools such as Asana or Trello, cloud storage services like Google Drive or Dropbox, and various communication platforms including Zoom and Microsoft Teams. Familiarity with data management software and advocacy communication tools is also advantageous.

Ideal Candidates

The ideal candidate for this position will possess a proactive mindset and demonstrate a high level of professionalism and integrity. They will be adept at building strong relationships both internally and externally, thriving in a collaborative atmosphere. Strong problem-solving skills, adaptability, and a detail-oriented approach will be crucial in navigating the diverse challenges of this role. A genuine passion for the mission of the American Cancer Society and commitment to advancing health equity and advocacy initiatives will further enhance their suitability for this position.