Executive Assistant

Location: Ponte Vedra, FL | Workplace: Onsite

We are seeking an organized, proactive Executive Assistant to support senior leadership and coordinate key administrative, operational, and event-related initiatives. This highly visible role offers the opportunity to work across teams, manage competing priorities, and help keep daily operations and special projects running smoothly.

Key Responsibilities

• Manage executive calendars, meetings, travel arrangements, expense reports, and confidential correspondence.
• Coordinate board meetings, conferences, special events, and related logistics.
• Oversee office administration, vendor coordination, records, and internal systems.
• Support database management, document organization, and due diligence coordination.
• Communicate with internal teams and external partners to ensure seamless execution of priorities.

Qualifications

• Experience supporting executives or senior leadership.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail, discretion, and follow-through.
• Proficiency in Microsoft 365 and related productivity tools; Salesforce experience preferred.
• Ability to adapt to changing priorities and manage multiple projects independently.
• Ideal Candidate: A dependable, service-oriented professional who takes initiative, exercises sound judgment, and enjoys keeping people, projects, and operations organized.