Executive Assistant & Operations Coordinator to the Founder

About the role

Fatemi & Co is looking for a long-term right hand to our Founder across four organizations. You will keep his calendar, communications, projects, people and follow-ups moving so he can focus on growing the businesses. This role is built for the long term, with a clear path to Chief of Staff as the companies grow.

Our Founder has more than 30 years of international business experience. He works fast, holds high standards, is tech-savvy, and uses AI tools (Claude, Zoho) every day. This role suits someone who wants to learn directly from an entrepreneur and grow with him.

You will support:

• GIALKO – natural and architectural stone, with a manufacturing facility in Udine, Italy. Sales support to the U.S. sales team, client communication, project follow-up, scheduling, trade shows, and coordination with the team in Italy.

• PACCSE (Persian-American Chamber of Commerce of the South) – meeting agendas and minutes, member follow-up, outreach, social media management, gala and event logistics.

• Fatemi Digital (digital marketing agency) – running and building our AI social media agents, the content calendar, and client and team coordination.

• Le Faucheur (luxury European tearoom, Dunwoody) – admin, vendor and event coordination, social media.

Key responsibilities

1. Executive support and administration (about 25%)
2. • Manage the Founder's calendar across all four organizations: book meetings, resolve conflicts, confirm attendees, and protect focus time.
3. • Triage his inbox every day: draft replies, flag what is urgent, and close open loops without being reminded.
4. • Run a daily priorities list, and brief him each morning on what is due, what is waiting on him, and what changed.
5. • Follow up with the Founder himself until you get the decisions you need. Use whichever channel works, group your questions, and bring a recommended answer, without being a nuisance.
6. • Arrange travel, including trips to Italy and trade shows.
7. • Organize files, contracts and shared drives so anything can be found in under a minute.
8. • Handle personal and household administration for the Founder, such as insurance, utilities, bills, appointments and errands.
9. Technology, AI agents and social media (about 25%)
10. • Supervise the AI agents the Founder built with Claude for Instagram, Facebook and LinkedIn. Review, edit and publish their drafts on schedule.
11. • Create new agents as needed, with the Founder's help. Catch output that is wrong or off-brand, and fix it.
12. • Manage social media for all four organizations, keep the content calendar, and track performance each month.
13. • Keep learning new tools, apps, software and AI programs, and bring the best ones to the Founder and the team.
14. • Be the team's first line of support for everyday software (Zoho, Claude, Google and Microsoft tools).
15. Projects and follow-up in Zoho (about 15%)
16. • Create and maintain projects, tasks, owners and deadlines in Zoho Projects and Zoho CRM.
17. • Follow up with team members, vendors, subcontractors and clients until each item is done, and report status every week.
18. • Keep client, member and contact records accurate and current.
19. Client, member and partner communications (about 15%)
20. • Be a professional first point of contact for clients, partners, members and dignitaries.
21. • PACCSE: prepare board and committee agendas, take minutes, track action items, and follow up with members, sponsors and prospects.
22. • Run outreach campaigns for membership, sponsorship and business development.
23. • GIALKO: support the U.S. sales team with quotes, samples and presentations, track leads and orders in Zoho CRM, and coordinate with the factory in Udine.
24. Events (about 10%)
25. • Plan and run logistics for PACCSE events and the annual gala, trade shows, client events, and events at Le Faucheur.
26. Team support, delegation and outsourcing (about 10%)
27. • Be a steady, supportive presence for the team: offer guidance, help colleagues solve problems, and build strong working relationships.
28. • Delegate work to the right team member, freelancer or subcontractor, and keep them on schedule and on budget.
29. • Spot work that could be automated, outsourced or handed off, and propose how.

Beyond the job description

No job description can list everything. In a growing group of companies, new needs come up every week, and the person in this role takes them on willingly. "That's not my job" does not fit here.

Required

• 3+ years as an executive assistant, office manager, project coordinator, or in a similar fast-paced role. Supporting a founder or C-level executive is preferred.

• Excellent written and spoken English, with a polished tone for clients, members and dignitaries.

• A proven record of managing many priorities at once without dropping anything.

• Strong memory and attention to detail, backed by a reliable tracking system.

• Rational, level-headed judgment: you know when to decide and when to escalate.

• Strong at delegating, subcontracting and outsourcing.

• Hands-on experience with AI tools such as Claude, ChatGPT or Gemini.

• Strong business-software skills, and the ability to learn Zoho quickly.

• Working knowledge of Instagram, Facebook and LinkedIn for business.

• Strict confidentiality with business and personal information.

• Available for occasional evening and weekend events.

Preferred

• Bachelor's degree in business, communications, marketing, or a related field.

• Experience with events, nonprofits, chambers of commerce, or membership organizations.

• Experience in hospitality, design, construction, or architectural products.

• Experience building AI agents or automations.

• Farsi or Italian is a strong plus.

• Prior Zoho experience.

You will do well here if you

• Match a fast pace and finish today's work today.

• Own outcomes and treat the business as if it were your own.

• Say "I'll handle it" when something new comes up.

• Think ahead, remember, and follow through.

• Stay calm and rational under pressure.

• Are discreet, dependable and consistent.

• Lift the team, and speak up directly when something bothers you.

• Bring energy, keep learning, and want to build something for the long term.

Position details

• Location: Sandy Springs, GA (Atlanta metro). Mostly on-site, with occasional remote days.

• Full-time, salaried (exempt). Reports to the Founder & President.

• Salary: $65,000 per year, plus a performance bonus of up to 10% of base salary, tied to the 90-day and annual reviews.

• Vacation: 5 days after 6 months, rising to 10 days after a successful first-year review. Personal days: 2 in the first year, 3 from the second year.

• 7 paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, plus one floating holiday (New Year's Eve, the day after Thanksgiving, or Christmas Eve).

• Company group health plan with 50% of the premium paid by the employer, after a successful first-year review.

• Mileage and approved business expenses reimbursed.

• A clear growth path, and a profit-sharing opportunity for the right long-term partner.

How to apply

Apply here, or send your resume and a short note (under 200 words) to [email protected] with the subject line "Executive Assistant – [Your Name]". In your note, describe one time you kept a busy executive or team on track. Applications that follow these instructions will be reviewed first.

Fatemi & Co is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law. Reasonable accommodations are available on request.