Executive Assistant - People Operations - (Remote - US)

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Written by AI from the job title and company, not by Mediavine, so some details may not match this job. The employer's own page has the real description.

Job Overview

The Executive Assistant - People Operations at Mediavine plays a crucial role in supporting the People Operations team to enhance operational efficiency and foster a motivating work environment. This position is ideal for someone who thrives in a fast-paced, dynamic setting and is adept at managing multiple tasks simultaneously. The successful candidate will contribute to various administrative functions, including scheduling, correspondence, project coordination, and providing essential support in HR-related initiatives. This remote position requires excellent communication skills, strong attention to detail, and a proactive approach to problem-solving.

Job Responsibilities

• Manage and organize schedules, appointments, and travel arrangements for the People Operations team.
• Facilitate communication between team members, stakeholders, and external partners.
• Assist in the preparation of reports, presentations, and other documentation.
• Coordinate and support various People Operations projects, including recruitment, onboarding, and employee engagement initiatives.
• Maintain and update employee records and documentation in accordance with company policies and compliance requirements.
• Provide administrative support during team meetings, including agenda preparation and meeting notes.
• Manage and track departmental budgets and expenses as needed.
• Conduct research and compile data to assist in decision-making processes.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role, preferably within a People Operations or HR environment.
• Exceptional organizational skills with the ability to multitask and manage conflicting priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other commonly used office applications.
• Strong written and verbal communication skills, with an emphasis on professionalism and clarity.
• Demonstrated ability to handle confidential information with discretion.
• Experience with HRIS software and recruiting platforms is a plus.

Technologies & Tools

The Executive Assistant - People Operations will utilize a variety of technologies and tools to streamline operations and enhance productivity. Proficiency in Microsoft Office Suite and Google Workspace is essential for document management and communication. Familiarity with HRIS software, project management tools, and collaboration platforms such as Slack or Zoom will be advantageous in facilitating effective workflows and team collaboration within a remote work environment.

Ideal Candidates

The ideal candidate for this position is detail-oriented, highly organized, and possesses a strong sense of initiative. They exhibit a positive attitude, an eagerness to learn, and adaptability to changing priorities. An effective communicator with a strong understanding of interpersonal dynamics will excel in this role. Candidates who exhibit a genuine passion for fostering a positive workplace culture and who align with Mediavine's values of collaboration and innovation will be particularly well-suited for this position.