Mail Messenger (CS27-104)

Description

Mail Messenger (CS27-104)

Southern Illinois University Edwardsville (SIUE) is seeking a reliable and detail-oriented Mail Messenger (CS27-104) to support the University Mail Services team. The Mail Messenger plays a vital role in ensuring the accurate and timely preparation, sorting, metering, delivery, and tracking of university mail across all SIUE campuses—including Edwardsville, Alton, Belleville, and East St. Louis. This position ensures compliance with United States Postal Service (USPS) regulations and supports internal accounting, billing, and operational reporting systems.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Prepare, sort, and meter outgoing university mail in full compliance with USPS regulations and university procedures.
• Ensure proper postage, markings, and classifications are applied to all outgoing mail pieces.
• Deliver and pick up university mail across all campuses, including Edwardsville, Alton, Belleville, and East St. Louis, as assigned.
• Scan outgoing mail using metering software (e.g., Pitney Bowes SendPro) and assist departments with mail-related inquiries.
• Identify and correct mail with incomplete addresses (e.g., missing names or box numbers) and ensure proper redirection of misdelivered or misaddressed items.
• Return undeliverable or misdirected external mail to the Edwardsville Post Office (Edwardsville, IL 62025).
• Verify and record Business Reply Mail (BRM) received, ensuring accurate departmental chargebacks according to USPS regulations.
• Input and verify mail data, reports, and billing information using Business Manager and SendPro Enterprise software.
• Monitor and report daily/weekly/monthly vehicle mileage to SIUE Transportation Services for university recordkeeping.
  
  

FLSA: Non-Exempt

Minimum Acceptable Qualifications

Minimum Qualifications:

• High school diploma or equivalent.
• Possession of a valid driver's license as required by the State of Illinois for the type of motor vehicle(s) to be operated by the incumbent.
  
  

Preferred Qualifications

• Knowledge of USPS laws, regulations, policies and rates
• Knowledge of University Mail Services guidelines, past practices and university policies and procedures
• Ability to work in computerized environment
• Training and certification by USPS
  
  

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number: 2663 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: [email protected]

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected] .