Office Assistant

We are looking for an organized and proactive Office Assistant to join our team on a contract basis in Mountain View, California. In this role, you will be responsible for maintaining the smooth operation of the office, providing exceptional support to staff and visitors, and ensuring a welcoming and attentive environment. This position is ideal for someone with strong organizational skills and a hands-on approach to problem-solving.

Responsibilities:
• Manage the daily operations of the office, ensuring all tasks are completed efficiently.
• Provide excellent hospitality and support to both employees and visitors, maintaining an attentive and welcoming atmosphere.
• Monitor office supplies and reorder items as needed to ensure inventory is well-stocked.
• Coordinate lunch orders and oversee vendor deliveries to meet office needs.
• Greet guests, handle incoming and outgoing mail, and manage basic administrative tasks.
• Collaborate with team members to address facility-related issues promptly and effectively.
• Maintain cleanliness and organization in common areas, meeting rooms, and supply stations.
• Respond to requests and complete assigned tasks in a timely and reliable manner.
• Previous experience in an office assistant or administrative support role, preferably in a corporate setting.
• Strong communication and interpersonal skills with a focus on providing excellent service.
• Exceptional organizational skills and the ability to manage multiple tasks with precision.
• A reliable and punctual work ethic with a proactive approach to responsibilities.
• Comfort working in a hands-on role and addressing various operational needs.
• Proficiency in receptionist duties, including answering calls and managing documentation.
• Familiarity with clerical and administrative office tasks, such as scanning and organizing documents.
TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company’s 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.

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