Office Coordinator

Office Coordinator

Location: New York City, NY

Industry: Creative / Professional Services

Position Overview

We are seeking a polished, personable, and highly professional Office Coordinator to join a dynamic, creative corporate office in New York City. This is an excellent opportunity for a recent college graduate or early-career professional looking to gain experience in a fast-paced, client-facing corporate environment.

The ideal candidate is outgoing, organized, and service-oriented, with excellent communication skills and a natural ability to make people feel welcome. This position combines front desk responsibilities, VIP guest services, and general office coordination.

Key Responsibilities

• Serve as the first point of contact for clients, executives, VIP guests, and visitors, providing a warm and professional welcome.
• Manage daily reception operations, including answering phones, directing calls, and coordinating guest arrivals.
• Personally greet and escort clients and VIP visitors to meetings, conference rooms, and designated office areas.
• Maintain a polished, professional presence throughout client-facing spaces during meetings and events.
• Assist with conference room preparation and coordinate with internal teams to ensure a seamless guest experience.
• Support general administrative tasks and daily office operations as needed.
• Help maintain an organized, welcoming, and professional office environment.

Qualifications

• Bachelor's degree preferred.
• 0–2 years of experience in an office, administrative, hospitality, customer service, or other client-facing environment.
• Recent college graduates with relevant internships or customer-facing experience are encouraged to apply.
• Excellent communication and interpersonal skills with a polished, professional demeanor.
• Friendly, outgoing personality with strong customer service instincts.
• Highly organized, dependable, detail-oriented, and proactive.
• Comfortable interacting with senior executives, high-profile clients, and VIP guests.
• Experience in a corporate office, luxury hospitality environment, or professional services setting is a plus.

Ideal Candidate

A bright, confident, and personable early-career professional who enjoys interacting with people and takes pride in creating an exceptional first impression. This is a great opportunity for someone looking to build their professional experience in a collaborative, creative, and high-energy corporate environment.