Personal Assistant, Apollo Family Support Program

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Written by AI from the job title and company, not by Apollo Global Management, Inc., so some details may not match this job. The employer's own page has the real description.

Overview

The Personal Assistant for the Apollo Family Support Program at Apollo Global Management, Inc. is tasked with providing high-level administrative support to executives and their families within the program. This role encompasses managing schedules, coordinating events, and facilitating communication across various channels to ensure seamless operations within the program. The ideal candidate will have exceptional organizational skills, the ability to prioritize effectively, and a commitment to maintaining confidentiality while fostering positive relationships with all stakeholders.

Job Responsibilities

• Manage daily schedules and calendars for executives and family members, ensuring optimal time management.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
• Plan and organize family-oriented events and activities, ensuring proper logistics and attendance.
• Serve as the primary point of contact for family inquiries and internal communications.
• Prepare and edit correspondence, presentations, and other documents as required.
• Maintain confidentiality regarding sensitive information associated with the family support program.
• Conduct research and compile data for various projects, reports, or initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 3 years of experience as a personal or executive assistant, preferably in a family office or corporate environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant technology.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Proven ability to handle multiple tasks and deadlines in a fast-paced environment.

Technologies & Tools

The Personal Assistant will utilize various technologies and software to ensure efficient management of tasks. Key tools include Microsoft Office Suite for document preparation and communication, project management software to track tasks and deadlines, and communication platforms such as Slack or Microsoft Teams for real-time collaboration. Additionally, travel and scheduling applications may be employed to streamline logistics and enhance productivity.

Ideal Candidates

The ideal candidate for this position will possess a blend of professionalism, discretion, and interpersonal skills. Candidates should demonstrate a proactive approach to problem-solving and exhibit the ability to work independently while thriving in a team environment. Strong adaptability to changing priorities and a commitment to delivering high-quality support are essential qualities for success in this role.