Practice Manager

Company Description Pure Skin and Aesthetics is a patient-focused aesthetic practice located in Stillwater, OK, offering a range of aesthetic treatments and wellness services. The team is dedicated to delivering safe, personalized services that help patients look and feel their best. The practice emphasizes professionalism, high-quality products, and evidence-based procedures to achieve consistent results. Team members collaborate closely to create a welcoming environment and support long-term client relationships.

Role Description The Practice Manager is a full-time, on-site position based in Stillwater, OK, responsible for overseeing day-to-day operations at Pure Skin and Aesthetics. This role manages staff scheduling, performance, and training, ensuring smooth patient flow and a positive client experience. Key tasks include supervising front desk operations, handling patient inquiries, overseeing appointment systems, and ensuring accurate billing and payment processes. The Practice Manager monitors inventory, coordinates with vendors, and maintains compliance with health, safety, and privacy standards. This role also supports basic marketing initiatives, tracks key performance metrics, and partners with leadership to improve operational efficiency and patient satisfaction.

Team Leadership and Accountability Provide daily leadership and direction to our team of clinical providers and support staff. Address employee concerns and interpersonal conflicts professionally, fairly, and confidentially.

Qualifications

• Experience in medical spa, aesthetic, dermatology, or similar practice management, with strong organizational and leadership abilities preferred.
• Proficiency in scheduling, patient flow coordination, and front-office operations, including billing and basic financial oversight.
• Strong communication and interpersonal skills to lead teams, resolve conflicts, and maintain a professional, client-centered environment.
• Comfort with practice management software, electronic records, and basic reporting or data tracking tools.
• Knowledge of privacy, safety, and regulatory standards relevant to aesthetic or healthcare settings.
• Ability to prioritize, problem-solve, and make decisions in a fast-paced, client-focused environment.
• Previous supervisory experience and prior work in an aesthetic, medical spa, or healthcare practice are highly beneficial.
• High school diploma or equivalent required; associate or bachelor’s degree in business, healthcare administration, or related field preferred.