Project Administrative Assistant - Part-time / Full Remote

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Job Overview

The Project Administrative Assistant position at Morgan Stephens is designed to support project management teams with various administrative tasks to enhance productivity while working in a part-time, fully remote capacity. The ideal candidate will assist with scheduling, documentation, communication, and other organizational duties, ensuring that project timelines are adhered to and internal processes are executed efficiently. This role requires a self-motivated individual who can manage multiple tasks and communicate effectively with team members and clients alike.

Job Responsibilities

• Assist project managers in planning and executing project schedules.
• Coordinate meetings, including sending invitations, taking meeting minutes, and following up on action items.
• Maintain and organize project documentation, including contracts, reports, and correspondence.
• Support the preparation of project presentations and reports for stakeholders.
• Manage project-related communications to ensure clarity and timely responses.
• Track and report project progress, timelines, and resource allocation.
• Provide general administrative support to the project team as needed.

Qualifications

• High school diploma or equivalent required; Associate's degree or higher in Business Administration or related field preferred.
• Minimum of 2 years of experience in an administrative or project support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Familiarity with project management software (e.g., Trello, Asana, Microsoft Project) is a plus.
• Ability to work independently and collaboratively in a remote environment.

Technologies & Tools

The Project Administrative Assistant will utilize a variety of technologies and software to fulfill their responsibilities effectively. Key tools include Microsoft Office Suite for documentation and correspondence, online project management platforms such as Trello and Asana for task coordination, and communication tools like Slack or Zoom for virtual meetings. Familiarity with document-sharing services such as Google Drive or Dropbox will also be advantageous for collaborative work.

Ideal Candidates

The ideal candidate for this position is an organized and detail-oriented individual with a proactive approach to their work. They should possess a strong ability to manage time efficiently, adapt to changing priorities, and maintain clear communication within a team. A reliable and trustworthy professional with excellent problem-solving skills will thrive in this role. A passion for supporting project success and a commitment to delivering high-quality administrative services are essential traits for someone looking to join the Morgan Stephens team.