Job Description

Perkins&Will Atlanta Studio is looking for a Receptionist! We believe great experiences start the moment someone walks through our doors. As our Receptionist, you'll help cultivate a welcoming, professional environment while providing essential support that keeps our studio connected, organized, and thriving.

Years of Experience: 1+ years

Professional Licensure: Not Required

Responsibilities:

Greets and welcomes visitors with a friendly and professional demeanor, ensuring a positive first impression of Perkins&Will.
Answers and directs incoming phone calls to the appropriate individuals or departments, promptly and courteously.
Responds to inquiries from clients, customers, and employees, providing accurate information or routing them to the appropriate resources.
Manages the reception area, conference rooms, etc. ensuring they are clean, organized, and presentable at all times.
Assists with ordering and setting up lunches for our clients and staff.
Assists with scheduling appointments, meetings, and conference room reservations.
Provides executive administrative support to various leaders and practice areas.
Coordinates and arranges travel accommodation and itineraries as required.
Follows company procedures for security, health, and safety to maintain a safe working environment.
Collaborates with other administrative staff to ensure efficient operations and provide support as needed.
Stays updated on company policies, procedures, and upcoming events to provide accurate information to visitors and employees.
Adheres to professional and ethical standards, maintaining confidentiality of sensitive information.

Proficiencies:

Effective verbal and written communication skills
Time management skills
Strong organizational and multitasking abilities, with exceptional attention to detail
Positive attitude and a customer service-oriented mindset
Ability to remain calm and composed in stressful situations, demonstrating problem-solving skills
Professional appearance and demeanor, with excellent telephone etiquette
Dependable, punctual, and committed to maintaining confidentiality

Software Skills: