Administrative Assistant - USA Remote

About the Company

PDS Tech Commercial partners with leading organizations to connect skilled professionals with employment opportunities. For this assignment, the company is partnering with a leader in the aviation industry to support talent acquisition operations and help deliver a positive candidate experience throughout the hiring process.

About the Role

PDS Tech Commercial is seeking an Administrative Assistant / Talent Acquisition Coordinator to provide recruiting coordination and administrative support for a global aviation organization. This full-time, 12-month contract position is fully remote and offers a weekday schedule.

You will coordinate interviews, manage complex calendars, communicate with candidates, arrange interview travel, and maintain accurate recruitment records. Working closely with recruiters, hiring managers, candidates, and interview teams, you will help keep hiring activities organized, support recruiting programs, and identify ways to improve scheduling processes and the overall candidate experience.

Key Responsibilities

• Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers, and interview panels.
• Manage complex calendars, including executive interviews, panel interviews, and high-volume scheduling.
• Serve as a primary contact for candidates throughout the recruitment process, providing timely communication and assistance.
• Arrange candidate travel for onsite interviews, including flights, hotel accommodations, and ground transportation.
• Process and track candidate expense reimbursements in accordance with company policies.
• Prepare and distribute interview agendas, candidate packets, profiles, and evaluation materials.
• Maintain accurate candidate records and recruitment status updates in the Applicant Tracking System (ATS).
• Support improvements to interview scheduling processes, workflows, and recruitment tools.
• Track scheduling metrics and coordination activities to support recruiting operations and reporting.
• Identify opportunities to improve the candidate experience and recommend process enhancements.
• Provide additional administrative and coordination support to the Talent Acquisition team as business needs evolve.
• Help ensure recruiting practices comply with applicable employment laws and OFCCP/EEOC guidelines.

Required Qualifications

• High school diploma or equivalent with eight years of relevant experience, or a bachelor's degree with four years of relevant experience.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications / Requirements

• One to two years of experience in talent acquisition coordination, administrative support, recruiting coordination, or high-volume scheduling.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience managing complex calendars and coordinating meetings involving multiple stakeholders.
• Experience using Workday or other human resources information systems (HRIS) or applicant tracking systems.
• Strong internet research and administrative support skills.
• Experience supporting recruiting, human resources, or talent acquisition teams.

Location and Work Arrangement

• Remote position.
• Full-time contract for 12 months.
• Schedule: Monday through Friday, first shift, 7:30 AM–4:30 PM.

Salary & Benefits

Pay rate: $27.32 per hour.

Available benefits may include medical, dental, and vision insurance; life insurance; short-term disability; additional voluntary benefits; an Employee Assistance Program (EAP); commuter benefits; and a 401(k) plan. Coverage options allow eligible associates to select benefits based on their individual needs.

Associates may also be eligible for paid sick leave or other paid leave required by federal, state, or local law, as well as holiday pay where applicable. PDS Tech Commercial provides ongoing support throughout the assignment.

Additional Employment Requirements

This position involves information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may restrict access to controlled technologies to U.S. persons, including U.S. citizens, lawful permanent residents, refugees, and asylees, or to certain foreign nationals who have received an export license.

The company will consider qualified applicants with arrest and conviction records in accordance with applicable federal, state, and local laws and security clearance requirements, including relevant fair chance laws and ordinances.

In Massachusetts, employers may not require or administer lie detector tests as a condition of employment or continued employment. Violations may result in criminal penalties and civil liability.

Equal Opportunity / EEO

PDS Tech Commercial is an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply. Military-connected talent is also encouraged to apply.