Administrative Specialist I/Medical Records - Murdoch

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Written by AI from the job title and company, not by State of North Carolina, so some details may not match this job. The employer's own page has the real description.

Overview

The Administrative Specialist I/Medical Records position at the State of North Carolina is crucial for maintaining the integrity and confidentiality of medical records while supporting daily administrative functions within the organization. This role involves processing medical documentation, managing patient data, and collaborating with healthcare professionals to ensure compliance with healthcare regulations. The Administrative Specialist will work effectively to streamline operations, enhance communication, and provide superior service to both internal and external stakeholders.

Job Responsibilities

• Process, organize, and maintain medical records and associated documentation in accordance with state regulations.
• Coordinate the retrieval and distribution of medical records for staff, patients, and authorized third parties.
• Monitor the accuracy and completeness of patient records, ensuring compliance with HIPAA regulations.
• Assist in coding, filing, and auditing medical records to streamline access and maintain record integrity.
• Engage with multidisciplinary teams to verify and clarify information related to medical records.
• Respond to inquiries regarding medical records and provide assistance to patients and healthcare providers.
• Utilize electronic health record systems effectively for data entry and retrieval purposes.
• Participate in training and development opportunities to enhance knowledge of medical records management.

Qualifications

• High school diploma or equivalent; an Associate's degree in Health Information Management or a related field is preferred.
• Proven experience in administrative roles, preferably in healthcare settings.
• Knowledge of medical terminology and healthcare regulations, including HIPAA.
• Proficiency in the use of MS Office Suite (Word, Excel, PowerPoint) and electronic health record (EHR) systems.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work effectively with diverse groups and maintain confidentiality at all times.

Technologies & Tools

The Administrative Specialist I/Medical Records will utilize various technologies and tools to execute their responsibilities effectively. Key systems include Electronic Health Record (EHR) software for data-management tasks, Microsoft Office Suite for document creation and communication, and specialized databases for patient record maintenance. Familiarity with coding software and health information management systems will also be beneficial in this role.

Ideal Candidates

The ideal candidate for the Administrative Specialist I/Medical Records position will possess a proactive attitude and a strong commitment to quality service. They should exhibit excellent interpersonal skills, enabling them to interact effectively with patients, healthcare professionals, and stakeholders. Strong analytical abilities and problem-solving skills are essential, along with a passion for maintaining accurate records and ensuring compliance with regulations. Adaptability and a desire for continuous learning in the ever-evolving healthcare environment are also key characteristics of a candidate who will thrive in this position.