Clergy and Religious School Coordinator

Congregation Ahavath Chesed (The Temple)

Jacksonville, Florida | On-Site

Are you the kind of person who loves bringing order to chaos, creating efficient systems, and making sure nothing falls through the cracks?

Congregation Ahavath Chesed (The Temple), a vibrant Reform Jewish congregation in Jacksonville, Florida, is seeking a highly organized, detail-oriented, and technology-savvy Religious School & Clergy Coordinator to join our team.

This is an opportunity for an administrative professional who enjoys problem-solving, improving processes, and helping an organization run smoothly.

You'll play a central role in supporting our Religious School, clergy, and congregational programs. Working closely with our rabbis, teachers, families, staff, and volunteers, you'll help ensure that schedules, communications, records, programs, and administrative processes are organized, accurate, and consistently managed.

We're looking for someone who takes initiative, embraces technology, communicates effectively, and takes ownership of responsibilities from beginning to end.

Religious School Administration

• Coordinate registration, enrollment, attendance, schedules, calendars, and family communications.
• Maintain accurate student and family records using ShulCloud and other administrative systems.
• Coordinate teacher schedules, substitutes, classrooms, supplies, and weekly school logistics.
• Serve as a welcoming and responsive administrative contact for families and teachers.
• Support educational programs, holidays, worship services, and special events.

Clergy & Lifecycle Support

• Provide administrative support to our rabbis, including calendars, scheduling, correspondence, and meeting coordination.
• Coordinate administrative details for weddings, funerals, baby namings, B'nai Mitzvah, and other lifecycle events.
• Track important deadlines, documents, responsibilities, and follow-up items.
• Assist with clergy-led programs, worship services, and congregational activities.
• Handle sensitive information with professionalism and discretion.

Systems & Process Improvement

• Maintain organized, accurate, and accessible information across administrative platforms.
• Create spreadsheets, tracking tools, reports, checklists, and workflows.
• Identify opportunities to streamline processes, improve efficiency, and reduce administrative errors.
• Develop and document procedures that make recurring responsibilities easier to manage.
• Proactively identify challenges and recommend practical solutions.

Communication & Coordination

• Coordinate information and activities among clergy, teachers, families, staff, and volunteers.
• Manage competing priorities, deadlines, and projects.
• Ensure assignments are tracked and completed with consistent follow-through.
• Communicate clearly, warmly, and professionally.
• Anticipate needs, solve problems, and help keep daily operations running smoothly.

Required Qualifications

• Experience in administrative support, office management, operations, program coordination, or a comparable role.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple responsibilities, deadlines, and stakeholders.
• Experience working with databases, CRM systems, or other information management tools.
• Strong technology skills, including proficiency with Google Workspace or Microsoft Office.
• Demonstrated ability to improve processes and develop organizational systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong problem-solving skills, initiative, accountability, and follow-through.
• Ability to work independently while collaborating effectively with a team.

Preferred Qualifications

• Experience in a synagogue, school, nonprofit, or membership-based organization.
• Familiarity with ShulCloud or similar database systems.
• Experience coordinating educational programs, events, or complex schedules.
• Experience developing administrative workflows, reports, or tracking systems.

We're looking for someone who:

• Is naturally organized and enjoys creating structure.
• Takes ownership and follows through without constant reminders.
• Thinks proactively and anticipates upcoming needs.
• Is comfortable with technology and enjoys learning new tools.
• Communicates warmly and professionally with people from diverse backgrounds.
• Sees opportunities for improvement and takes initiative to make things better.
• Thrives in a collaborative environment while working independently.

Location: Jacksonville, Florida (On-Site)

Reports To: Clergy Team (Two Rabbis)

School Year Schedule: Tuesday–Friday and Sundays, 8:00 AM–1:00 PM.

When Religious School Is Not in Session: Traditional Monday–Friday workweek.

This position requires regular Sunday availability during the Religious School year.

Congregation Ahavath Chesed, affectionately known as The Temple, is a welcoming Reform Jewish congregation with a rich history of serving the Jacksonville community.

We are committed to meaningful Jewish education, engaging worship, lifelong learning, and building connections among our members and families.

Our staff works collaboratively to create a warm, inclusive, and supportive environment for everyone who participates in congregational life.

If you're an organized, resourceful, and dependable professional who enjoys helping people and making systems work better, we'd love to hear from you.

• Apply today to become part of The Temple's team!