Executive Assistant - USA | Remote

About the Company

Pursuit is an attractions-led hospitality company that connects people with iconic destinations through memorable experiences. Its portfolio includes hotels and lodges, recreational attractions, transportation services, retail, food and beverage, sightseeing, tours, and travel products across Alaska, Montana, the Canadian Rockies, Reykjavík, and Costa Rica.

Pursuit is publicly traded on the New York Stock Exchange under the symbol PRSU and is a member of the S&P SmallCap 600 index. The company brings together teams who share a passion for hospitality, adventure, and creating meaningful experiences for guests.

About the Role

This role provides executive and operational support to the Vice President and Alaska market leadership team. It combines executive administration, travel coordination, office management, event planning, financial administration, and stakeholder communication to keep priorities on track and support business performance.

The ideal candidate is highly organized, proactive, and comfortable working independently in a fast-paced environment. The role requires sound judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and maintain a professional and welcoming environment for Pursuit Team Members.

Key Responsibilities

• Manage the VP’s inbox, contacts, calendar, and performance deliverables while maintaining visibility into executive priorities.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Coordinate domestic and international travel for the VP and market leadership team, including itineraries, arrangements, and logistics.
• Manage virtual meeting logistics, prepare agendas, and provide technical support as needed.
• Prepare, proofread, and format meeting materials, including pre-reads, agendas, minutes, and action items.
• Maintain and organize documents within the SharePoint market site in accordance with data governance and document retention policies.
• Use AI tools and software to support meeting minutes and communications.
• Act as a liaison between executives, executive assistants, and internal and external stakeholders, ensuring clear communication and timely follow-up on market tours, philanthropy events, and other commitments.
• Maintain accurate records of local permits and licenses for all owned businesses in the Alaska market.
• Oversee office operations, including budgets, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in coordination with leadership and Property Management.
• Support seasonal business activities, including planning, forecasting, reporting, offsites, and recognition events.
• Coordinate administrative requirements for company vehicles, including licensing, registration, maintenance scheduling, and usage tracking.
• Plan and coordinate logistics for team offsites and events, working with CSM on execution.
• Track Promise to Place initiatives, manage donation requests, and coordinate donations in line with the strategy and budget.
• Build relationships with stakeholders throughout the organization, provide reminders and follow-up, and help remove administrative barriers that could affect deadlines and commitments.
• Provide administrative support to the local leadership team, including travel and expense coordination.
• Process invoices, expense reports, and reimbursements accurately and on time while managing vendor relationships.
• Identify opportunities to improve administrative processes and implement best practices across the Alaska market in partnership with Pursuit’s Executive Administration team.

Required Qualifications

• At least 5 years of experience as an Executive Assistant or Logistical Coordinator; hospitality industry experience is a plus.
• Advanced proficiency in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, DocuSign, travel websites, and online research.
• Experience supporting senior executives independently and working effectively with direct and remote leaders.
• Strong problem-solving and resolution skills.
• Professionalism, discretion, and the ability to work effectively under pressure.
• Knowledge of domestic and international travel processes.
• Experience serving as a liaison with Property Management.
• Strong verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities simultaneously and adjust quickly as circumstances change.
• Ability to remain patient, flexible, and focused in a changing work environment.
• Excellent attention to detail and timely follow-through.
• Strong initiative, organization, and commitment to meeting deadlines and supporting current projects.
• Ability to provide empathetic, professional support to Team Members across different cultures.

Preferred Qualifications

• First Aid, CPR, and AED training.

Work Environment

• Pursuit offers an environment where Team Members can collaborate across departments, build professional relationships, and contribute to guest experiences at distinctive destinations. The company values diverse backgrounds, teamwork, adventure, and a shared commitment to hospitality.

Benefits and Perks

• Join an inclusive, global team and build lasting connections.
• Enjoy free access to Pursuit attractions, with 50% off admission for friends.
• Receive discounts on hotel stays, dining, and retail.
• Access subsidized mental health and wellness resources.

Equal Employment Opportunity

Pursuit is an Equal Opportunity Employer committed to workplace diversity. Qualified applicants are considered without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, or other protected characteristics.

Pursuit values diverse backgrounds and experiences and encourages individuals eligible to work in the country where the role is located to apply. The company is working to eliminate barriers for applicants and Team Members from equity-deserving groups. Applicants who cannot apply online or require an accommodation during the application or hiring process may contact the Talent & Acquisition Team at [email protected].

Pursuit thanks all candidates for their interest; only applicants selected for further consideration will be contacted directly.