Help Desk Analyst

Job Title: Help Desk 1

Position Title: Technical Client Service Specialist

Work Mode: Onsite

Onsite Hours: 7:00 AM to 5:00 PM

Position Summary

As a significant member of the Technology Division’s Client Services team, the Technical Client Service Specialist will serve as the first point of contact for technical support requests for district staff and students.

This role is responsible for providing efficient, professional, and effective IT support by diagnosing and resolving basic to moderately complex technical issues via phone or remote connection.

The Technical Client Service Specialist will assist in managing service requests, troubleshooting hardware and software issues, and escalating unresolved issues to the next level of support as necessary.

An ideal candidate for this role possesses a blend of technical skills, customer service expertise, and an understanding of the unique challenges in an educational environment.

Candidate should have solid foundational IT knowledge, software expertise, basic networking fundamentals, and previous help desk experience.

Minimum Qualifications

Education

• Bachelor’s degree in Information Technology, Business Administration or related discipline.

Certifications

• CompTIA A+, Microsoft Certified: Fundamentals or equivalent certifications preferred.

Professional Experience

• Minimum of three (3) years' experience in a technical support or help desk role, preferably in an educational environment.

Technical Skills

• Basic knowledge of Windows and macOS operating systems.
• Familiarity with common software applications, preferably all aspects of the Microsoft Office Suite.
• Understanding of network fundamentals, including Wi-Fi connectivity and basic troubleshooting.
• Experience with remote desktop tools, call management and helpdesk software.

Communication Skills

• Strong verbal and written communication skills, with the ability to explain technical concepts to non-technical users clearly and effectively.
• Ability to accurately document service requests, troubleshooting steps, and resolutions in the helpdesk system.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional lifting and transporting of moderately heavy objects, such as computers and peripherals.

Essential Functions & Responsibilities

1. First Point of Contact

Respond to incoming calls, helpdesk tickets and remote support requests for service from district staff and students, providing timely and courteous assistance.

2. Phone and Remote Support

Utilize phone and remote support tools to diagnose and resolve Level 1/1.5 support issues efficiently, including password resets, account lockouts, basic software troubleshooting, and hardware peripherals setup and connectivity.

3. Issue Resolution

Diagnose and resolve Level 1/1.5 IT support issues, ensuring a quick resolution or appropriate escalation.

4. Escalation

Accurately document issues and escalate more complex problems to Level 2 or other specialized support teams, ensuring smooth handoff and communication.

5. Documentation

Maintain detailed and accurate records of support requests, troubleshooting steps, and resolutions in the helpdesk system.

6. User Education

Provide clear, concise instructions and training to users on common technical issues, empowering them to resolve minor issues independently in the future.

7. System Monitoring

Assist in monitoring district-wide IT systems and alerting appropriate teams when issues are detected.

8. Team Collaboration

Work closely with other IT teams to share knowledge, troubleshoot complex issues, and contribute to continuous improvement of support processes.

9. Customer Service

Maintain a high level of customer service and professionalism when interacting with all users, including students, staff, and administrators.

10. Performance Metrics

Achieve key performance metrics while also meeting annual objectives focused on enhancing service efficiency, improving customer engagement, and optimizing support operations.

11. Additional Duties

Performs other duties as assigned by supervisor.