Office Assistant

Location: Redwood City, CA (255 Shoreline Drive, Suite 600) — 100% onsite

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM. Every other Thursday, 10:00 AM–6:00 PM, to support employee happy hour. Occasional early starts or 30–60 minutes of additional coverage may be needed for executive meetings and special events. Full-time, temporary assignment lasting approximately 2–3 months, with potential for extension.

Compensation: $28.00–$32.00 per hour, depending on experience.

Position Summary:

Our client is seeking a friendly, organized, and proactive Office Assistant to support the smooth operation of a busy onsite workplace. This position will provide front desk coverage, maintain welcoming and well-organized office spaces, support executives and employees, coordinate meetings and events, and assist with day-to-day administrative and workplace services. The ideal candidate brings a positive disposition, strong attention to detail, and the ability to anticipate needs while working independently and collaboratively with the office manager.

Key Responsibilities:

• Provide front desk coverage, greet visitors, manage guest check-ins, and create a welcoming office experience.
• Maintain clean, organized, and presentable kitchens, conference rooms, front desks, and shared office spaces.
• Reset conference rooms after meetings, including dishes, tables, chairs, technology, and supplies.
• Monitor and restock snacks, beverages, kitchen supplies, and general office essentials.
• Manage the dishwasher, pantry, refrigerator organization, and office supply inventory.
• Receive and distribute employee lunch deliveries, including prompt delivery of the CEO’s lunch.
• Assist with meeting setup, refreshments, seating arrangements, and basic AV checks.
• Handle mail, packages, filing, scanning, and other general administrative tasks.
• Support employee engagement activities, biweekly happy hours, and the December holiday party.
• Assist with preparations for executive visits and special office projects.
• Coordinate occasional errands, supply pickups, and deliveries.
• Provide responsive support to the CEO’s staff team and proactively anticipate office needs.
• Work closely with the office manager to ensure smooth daily operations.

Required Qualifications:

• At least 2 years of experience in office administration, reception, workplace services, or a related area.
• Strong organizational skills with excellent attention to detail.
• Friendly, outgoing, positive, and professional demeanor.
• Strong customer service and interpersonal communication skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• Comfortable supporting executives, employees, and visitors in a professional office environment.
• Ability to maintain office spaces, restock supplies, and coordinate meetings.
• Ability to handle confidential information with discretion.
• Ability to use Trello and Slack.
• Comfortable standing and walking throughout the day and lifting up to 25 pounds.

Preferred Skills & Experience:

• Two to five years of relevant experience and the ability to contribute immediately.
• Experience supporting employee events, workplace engagement activities, or special office projects.
• Experience coordinating executive visits, meetings, or other high-touch workplace needs.
• Valid driver’s license and access to a vehicle for occasional errands.
• A proactive approach and ability to anticipate office needs.
• Dependable, adaptable, and comfortable working in a fast-paced environment.