Personal Assistant

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Written by AI from the job title and company, not by Herlihy, so some details may not match this job. The employer's own page has the real description.

Job Overview

Herlihy is seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. The successful candidate will be responsible for managing schedules, handling communications, and facilitating various operational tasks to ensure smooth workflow within the organization. This role requires a proactive approach, attention to detail, and the ability to maintain confidentiality while assisting high-level executives in their daily responsibilities.

Job Responsibilities

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Coordinate logistics for meetings, including agenda preparation and participant communication.
• Handle incoming communications and direct them to the appropriate parties.
• Maintain accurate records and files, ensuring easy retrieval and secure handling of sensitive information.
• Assist with project management tasks, tracking progress and deadlines.
• Perform research and compile information to support decision-making processes.
• Act as a liaison between executives and internal/external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Familiarity with project management tools and techniques is a plus.

Technologies & Tools

The Personal Assistant will utilize various technologies and tools to accomplish their tasks effectively, including Microsoft Office Suite, Google Workspace, project management software such as Trello or Asana, and communication platforms like Slack or Microsoft Teams. Familiarity with scheduling tools and CRM systems will further enhance operational efficiency.

Ideal Candidates

The ideal candidate for the Personal Assistant position at Herlihy will possess strong interpersonal skills and a proactive attitude. They will be adaptable and able to thrive in a fast-paced environment, demonstrating initiative and problem-solving abilities. Candidates should exhibit professionalism, integrity, and an unwavering commitment to excellence, as well as the ability to work collaboratively with a diverse team.