Project Manager

End Client: State of Vermont - Agency of Human Services (AHS)

Job Title: Project Manager

Duration: 2 Months

Start Date: ASAP

Position Type: Contract

Number of Hours: 40 Hours a Week

Location: Remote

Interview Type: Webcam

Ceipal ID: SVT_PM1020_SS

The State of Vermont is seeking an experienced IT Project Manager to provide ongoing project management support for Rural Health Transformation initiatives. The Project Manager will work within the direction and governance of the ADS EPMO Portfolio Manager and support one or more projects using the State’s EPMO hybrid project lifecycle, which incorporates Agile principles and practices, particularly during implementation.

The successful candidate will manage project schedules, status reporting, risks and issues, budgets, stakeholders, meetings, change control, documentation, implementation-vendor deliverables, lessons learned, and project closeout. Work must be completed in accordance with State-approved processes, templates, governance requirements, quality standards, and documented project objectives.

Key Responsibilities

Project Planning and Governance

• Execute project management activities according to the Vermont ADS EPMO hybrid lifecycle and applicable Agile practices.
• Follow project charters, approved business cases, guiding principles, EPMO templates, planning documentation, and State governance requirements.
• Support EPMO, AHS program-specific, and other mandated governance requirements as directed.
• Work with the EPMO IT Portfolio/Program Manager, State sponsors, governance committees, project teams, and implementation vendors to resolve issues and support project decisions.
• Help ensure projects and deliverables are completed on time, within scope, within budget, and in accordance with State-defined quality standards.

Schedule and Delivery Management

• Create and maintain detailed project schedules showing activities, dependencies, milestones, start and end dates, assigned resources, and percentage of work completed.
• Participate in weekly updates to the Implementation Master Schedule with the implementation vendor.
• Track project milestones, implementation outcomes, and deliverables through project closeout.
• Maintain a deliverable approval matrix and support completion and approval of Deliverable Expectation Documents (DEDs) and Deliverable Acceptance Forms (DAFs).

Status, Risk, Issue, and Change Management

• Prepare detailed weekly project status reports using the State’s project management tool.
• Create, update, and track project risks and issues; recommend appropriate responses to emerging risks and issues.
• Facilitate monthly risk meetings unless otherwise approved by the State.
• Maintain decision and action-item logs.
• Evaluate proposed changes affecting scope, schedule, budget, risks, issues, resources, or project outcomes.
• Coordinate formal change review and approval using the State-approved Change Request Form and track approved changes in the State’s project management tool.

Financial Management

• Create and update project budget records.
• Enter and maintain actual expenditures for project financial and budget tracking.
• Update financial information monthly and when approved change requests affect the project budget.

Stakeholder and Meeting Management

• Develop and maintain the project stakeholder register.
• Engage project sponsors, State governance committees, program stakeholders, implementation vendors, and other required participants.
• Facilitate risk and issue reviews, status meetings, backlog grooming sessions, release planning meetings, change reviews, and other project meetings.
• Prepare meeting agendas at least 24 hours before meetings and distribute meeting minutes within 24 hours after meetings.
• Capture and communicate decisions, issues, risks, and action items through the State-designated project repository.

Documentation and Project Closeout

• Organize and archive project artifacts in the State-designated document repository.
• Maintain accurate project documentation and ensure adherence to approved planning materials.
• Conduct lessons-learned activities and prepare a lessons-learned report.
• Prepare the final project closeout report at project completion.
• Submit deliverables for formal State review and written acceptance.

Required Qualifications

• Demonstrated experience as a skilled Project Manager, managing projects through initiation, implementation, monitoring, governance, and closeout.
• Ability to create and maintain project schedules, status reports, budgets, risk and issue records, stakeholder registers, change requests, decision logs, action-item logs, deliverable matrices, lessons-learned reports, and closeout documentation.
• Demonstrated ability to manage scope, schedule, budget, resources, risks, issues, dependencies, milestones, and project deliverables.
• Ability to operate within a structured EPMO or PMO governance environment and follow prescribed templates, approval processes, and quality standards.
• Working competency with hybrid project delivery approaches and Agile practices.
• Strong organizational skills.
• Effective written and verbal communication skills.
• Ability to organize and maintain a controlled project document repository.
• Ability to facilitate project meetings and communicate effectively with sponsors, governance committees, State teams, and implementation vendors.
• Professionalism, reliability, and the ability to perform work in accordance with State direction and project documentation.

Mandatory Certifications and Training

• Project Management Professional (PMP) certification — required.
• HIPAA training — required.
• The assigned Project Manager must successfully complete and maintain the required certification and training. Documentation or copies of the applicable certificates must be available for proposal submission and compliance verification.

Preferred Qualifications

Experience supporting similar IT-focused transformation missions and a project-management skill set aligned with EPMO process expectations.

_________________________________________________________________________________________________________

V Group Inc. is a New Jersey-based IT Services and Products company, strategically organized into multiple business units: Public Sector, Enterprise Solutions, Ecommerce, and Digital. Within our Public Sector unit, we specialize in delivering IT Professional Services to Federal, State, and Local governments. We hold multiple contracts across 30+ states across US, which include: NY, CA, FL, GA, MD, MI, NC, OH, OR, CO, CT, TN, PA, TX, VA, MN, NM, VT, and WA. If you're considering a career opportunity with V Group or exploring a partnership, I welcome you to reach out to me with any questions about our services and the unique advantages we offer to consultants.

And please feel free to share my contact information with others who may benefit from connecting with us.

Website: https://www.vgroupinc.com/publicsector

LinkedIn: https://www.linkedin.com/company/v-group/

Facebook: https://www.facebook.com/VGroupIT

Twitter: https://www.twitter.com/vgroupinc