Secretary

Administrative Secretary – Nonprofit Organization

Job Type: Full-time

Pay: $20.00–$25.00 per hour

Schedule: Monday through Friday, 9:00 AM–5:00 PM

Work Location: To Be Disclosed

Full Job Description

A nonprofit organization is seeking a highly organized, motivated, and dependable Administrative Secretary to provide administrative and operational support.

The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities efficiently. This position requires professionalism, discretion, and the ability to work independently while collaborating with organizational leadership.

Responsibilities

* Manage daily administrative operations, including emails, phone calls, scheduling, and correspondence.

* Coordinate meetings, prepare agendas, record minutes, and track follow-up items.

* Maintain accurate records, databases, files, and organizational documents.

* Assist with planning and coordinating fundraising events, meetings, and community initiatives.

* Prepare professional letters, reports, presentations, and other correspondence.

* Communicate with board members, donors, community partners, and external stakeholders.

* Maintain calendars, coordinate appointments, and monitor important deadlines.

* Assist with donor communications, acknowledgments, and administrative tracking.

* Support organizational leadership with special projects and daily administrative needs.

* Handle sensitive and confidential information with professionalism and discretion.

Qualifications

* Previous experience in an administrative assistant, secretary, or office support role preferred.

* Strong written and verbal communication skills.

* Excellent organizational, multitasking, and time-management abilities.

* Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

* Strong attention to detail and problem-solving skills.

* Ability to work independently, take initiative, and meet deadlines.

* Professional interpersonal skills and a positive, team-oriented attitude.

* Experience working with nonprofit organizations, fundraising, or event coordination is a plus.

Preferred Skills

* Experience coordinating meetings and preparing meeting minutes.

* Familiarity with donor databases or contact management systems.

* Strong document preparation and recordkeeping skills.

* Ability to communicate professionally with diverse individuals and organizations.

Compensation & Schedule

Pay: $20.00–$25.00 per hour, based on experience and qualifications.

Employment Type: Full-time

Schedule: Monday–Friday, 9:00 AM–5:00 PM

How to Apply

Qualified candidates are encouraged to submit their resume and a brief introduction to:

[email protected]

Email Subject: Administrative Secretary Application

We are seeking a dedicated professional who values organization, accountability, and contributing to meaningful community-focused work.