Senior Payroll Administrator

Job Title: Sr. Payroll Administrator (US & Canada)

Location: San Jose, CA // Hybrid

Hybrid: 3 days in the office

Only local candidates can apply

Duration: 12+ Months W2 Contract

Job Description:

We are seeking a detail-oriented and highly organized Sr. Payroll Administrator to support end-to-end payroll operations for employees across the United States and Canada. The ideal candidate will have hands-on experience with ADP and Workday, strong knowledge of multi-state and multi-province payroll regulations, and a commitment to accuracy, confidentiality, and outstanding employee support.

This role is ideal for an experienced payroll professional who can independently manage complex payroll operations across both the United States and Canada while ensuring compliance, accuracy, and a positive employee experience.

Key Responsibilities:

Payroll Processing

Process bi-weekly and semi-monthly payroll for U.S. and Canadian employees using ADP and Workday.

Ensure accurate calculation of wages, overtime, bonuses, commissions, and special payments.

Validate timekeeping data and resolve payroll discrepancies with managers and employees.

Maintain payroll schedules and ensure timely payroll processing.

Compliance & Reporting

Ensure compliance with federal, state, provincial, and local payroll regulations.

Prepare and reconcile payroll reports, including year-end documents such as W-2s, T4s, and ROEs.

Support internal and external audits by providing required payroll documentation.

Monitor legislative and regulatory changes impacting payroll operations.

Systems & Data Management:

Maintain accurate employee payroll records within Workday and ADP.

Assist with payroll system testing, updates, and troubleshooting.

Partner with HR and Finance to ensure data accuracy across systems.

Employee Support:

Respond to employee inquiries related to pay, deductions, taxes, and payroll policies.

Provide guidance on payroll processes and escalate complex issues as appropriate.

Required Qualifications:

5-10+ years of payroll experience, including both U.S. and Canadian payroll processing.

Strong proficiency with ADP (Workforce Now or similar) and Workday Payroll.

Extensive knowledge of U.S. federal/state and Canadian federal/provincial payroll regulations.

Experience processing multi-state and multi-province payroll.

Strong analytical skills and exceptional attention to detail.

Ability to manage confidential information with discretion.

Excellent communication and customer service skills.

Preferred Qualifications:

CPP, PCP, or FPC certification preferred.

Experience working in a fast-paced, deadline-driven environment.

Strong problem-solving and organizational skills.

Ability to work independently while collaborating effectively across HR, Finance, and Operations.

Top Skills:

ADP Workforce Now

Workday Payroll

U.S. Payroll Processing

Canadian Payroll Processing

Multi-State Payroll Compliance

Multi-Province Payroll Compliance

Payroll Audits & Reporting

W-2, T4, and ROE Processing