Service Parts Assistant/Admin- Mandarin Speaking

Position Summary

The Service Parts Assistant provides administrative and operational support to the Service Parts team. This role focuses on data entry, document maintenance, MRO purchasing support, reception/front-office assistance, and other daily administrative tasks to ensure smooth team operations.

Key Responsibilities

• Perform data entry and maintain accurate service parts records, trackers, and documents.
• Assist with SAP/system data updates and routine administrative maintenance.
• Create and follow up on MRO purchase requests and purchase orders, including office, warehouse, and operational supplies.
• Track MRO orders, deliveries, invoices, and receiving status.
• Maintain files, reports, purchase records, and supporting documentation.
• Provide reception and general office support, including greeting visitors, handling incoming calls, mail, and deliveries.
• Assist with meeting coordination, scheduling, document preparation, and other administrative activities.
• Support inventory counts, data verification, and basic inventory record updates as needed.
• Coordinate with internal departments, vendors, and warehouse teams for routine requests and follow-up.
• Support the daily operational and administrative tasks.
• Perform other duties and special assignments as needed.

Preferred Qualifications (Preferred, but Not Required)

• 1 year of administrative, operations, purchasing, or office support experience preferred
• Basic knowledge of Microsoft Excel, Word, Outlook, and other office applications
• Strong attention to detail and data-entry accuracy
• Good organizational, communication, and follow-up skills
• Ability to manage multiple routine tasks and priorities
• Bilingual in English and Mandarin

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