Administrative Assistant - Bookkeeping & Systems

About Our Client:

This team operates a family-owned grain and cattle farm in Montana's Golden Triangle, focusing on growth and building systems to support expanding operations. They emphasize preparation, hard work, and care for their people, using regular team meetings and training to enhance performance and efficiency.

About the Opportunity:

The ADMINISTRATIVE ASSISTANT - BOOKKEEPING & SYSTEMS is responsible for managing day-to-day bookkeeping tasks and developing technology-driven systems for better tracking of receipts, inventory, and employee records. The role aims to reduce manual work for leadership and improve operational workflows, contributing directly to the team's efficiency and scalability.

Responsibilities:

• Manage daily bookkeeping in QuickBooks, including coding transactions, entering bills and deposits, and reconciling supplier invoices and statements.
• Design and implement simple systems for capturing receipts, tracking farm inventory, and managing employee HR records.
• Recommend and deploy apps, integrations, and automations to reduce manual data entry and save management time.
• Document standard operating procedures in Trello and assist with adoption of new tools and processes.
• Grow with the business, starting part-time and expanding to full-time with potential for increased financial responsibilities.

Requirements:

• High school diploma or GED required; associate or bachelor’s degree in business, accounting, information systems, or related field preferred.
• 1 to 3 years of experience in bookkeeping, data entry, or administrative roles with knowledge of general accounting.
• Comfortable with technology and quick to learn new software; experience improving systems or workflows is a plus.
• Proficiency in QuickBooks and Microsoft Office, especially Excel; familiarity with Trello, John Deere Operations Center, or cloud-based receipt and HR tools is advantageous.
• Strong attention to detail, discretion with confidential information, valid driver’s license, and interest in agriculture preferred.

Pay Range and Compensation Package:

• Estimated pay range: $25 to $35 per hour based on qualifications and experience.

Benefits & Perks:

• Employer-sponsored health insurance planned for eligible employees beginning in 2027.
• Flexible work location and schedule, with options to work remotely or from the office part-time, expanding to full-time.
• Support for training and continuing education.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.